Folder Properties

The folder properties screen lets you set permissions and approvals for a folder. You can also assign or modify the folder’s metadata, Web Alerts, and Smart Forms.

Prerequisite: Only members of the Administrator Group and those defined in the Manage Members for Role: Folder User Admin screen can view, add, or edit folder properties. (See Also: Defining Roles) In addition, if a user is not a member of the Administrators group, the user must be given permission for individual folders on the View Permissions for Folder screen. (See Also: Managing Folder Permissions)

NOTE: If you are using an eCommerce catalog, see eCommerce Products for a description of the Product Types screen. If you are using a Web Calendar folder, see Viewing System Calendar Properties.

Accessing the Folder Properties screen

Accessing the Folder Properties Screen

  1. Select the folder.
  2. From the View Contents of Folder screen, choose View > Properties. Alternatively, from the left panel, right click the mouse and choose View Properties.

  3. The folder’s View Properties screen appears.

  4. To change properties, click Edit Properties to open the edit screen. The table below describes the editable fields on the Folder Properties screen.
Folder properties tabs and fields

Folder Properties Tabs and Fields

The Properties screen lets you set the following folder properties, arranged by tab:

Properties tab

  • Name—Edit the name of the content folder. You cannot change the root folder name.
  • Description—Edit the description of the content folder.
  • Style Sheet—Specify a style sheet filename that defines styles that may be applied to content in this folder. The style sheet populates the style drop-down list within the editor. Leave this field blank to inherit the parent folder’s style sheet.

    This style sheet affects content being edited. It does not necessarily affect the content’s appearance on your Web site. To set or edit the style sheet that determines your Web pages’ appearance, open the page’s Web form and place a <link rel=”stylesheet”... tag within its <HEAD> tags. If desired, you can identify the same style sheet in both locations. To include user-selectable styles, they must be generic classes.

    The Ektron editor ignores the CSS custom propertiescaption and visible. To address this problem for Internet Explorer, replace them with the custom CSS properties localeRef, caption and visible. For other browsers, use the custom CSS selectors localeRef and unselectable (same as visible: false). To achieve cross-browser compatibility, use both approaches. Non-IE browsers have no equivalent for caption.

  • Multi-site Domain Configuration—The Site Name, Staging Domain, and Production Domain fields only appear for Site folders. These fields are used to set up and manage several Web sites under one CMS. See Also: Supporting Multi-Site Configurations.
  • Office Documents— This field only appears if the Enable Office documents to be published in other format property is checked in the Settings > Configuration > Setup screen. See Also: Modifying Setup Information. Enable the PublishOffice documents as PDF check box if Office documents in this folder are published as PDF files. See Also: Generating PDF Content. This property is not inherited from a parent folder, nor is it inherited by any subfolders below this folder.
  • Content Searchable—Enable the Inherit Parent Configuration check box if you want this folder to inherit the Content Searchable value from its parent folder setting. Uncheck this box if you want to break inheritance and apply a unique Content Searchable setting to this folder. Enable the Content Searchable check box to set the default value of the Content Searchable property for new content added to this folder. It has no effect on content already in the folder, or content copied or moved to this folder. Regardless of the default value, an authorized user can change the value of Content Searchable while adding content to this folder or at any other time.See Also: Ensuring Your Content is Searchable.
  • Display Settings—Enable the Inherit Parent Configuration check box if you want this folder to inherit the Display Settings value from its parent folder setting. Disable this check box if you want to break inheritance and apply a unique Display Settings setting to this folder.
  • Display All Tabs—Enable the Display All Tabs check box to display all tabs in the Create or Edit Content screen. Enable any of the tab-specific check boxes to display the selected tabs in the Create or Edit Content screen. If you enable the Display All Tabs check box and other tab-specific selections, only the individually checked tabs remain when you click Update. Also, if a tab has a "required" property on it, the tab displays even if you uncheck its box.

Taxonomy tab—See Assigning a Folder to a Taxonomy/Category

  • Taxonomy—Enable thevInherit Parent Configuration check box if you want this folder to inherit taxonomy configurations from the parent folder. If you disable Inherit Parent Configuration, you can then select taxonomies that can be applied to content in this folder. Check the At least one category is required check box if you want all content in this folder to be assigned at least one taxonomy category. See Also: Taxonomy , Inheriting Taxonomies from a Parent Folder

Templates tab—See Working with Templates

  • Page Templates—Lets you specify one or more templates for content in this folder. This folder’s content uses the specified template when appearing on your Web site. Enable the Inherit parent configuration check box to inherit the template from the parent content folder. Or, do not check this box and specify one or more templates below. See Also: Inheriting Permissions

Flagging tab—See Assigning a Flagging Definition to a Folder

Metadata tab—See Working with Metadata

  • Metadata—Enable the Inherit Parent Configuration check box if you want this folder to inherit the metadata values from its parent folder setting. Uncheck this box if you want to break inheritance and apply unique metadata settings to this folder. If inheritance is disabled, check the applicable boxes to determine which metadata definitions can be used.Only metadata definitions whose Assigned box is checked can be completed by users working with content in the folder.

Web Alerts tab—See Assigning Web Alert Information to Folders and Content

Smart Forms tab—See Working with Smart Forms

  • Smart Forms—Lets you specify custom Smart Form settings for this folder or inherit settings from the parent folder. For a description of the Smart Form settings, see Assigning a Smart Form to a Folder.

Product Types tab—See Creating Product Types

  • Default product type—Enable the Inherit Parent Configuration check box if you want this folder to inherit the metadata values from its parent folder setting. Uncheck this box if you want to break inheritance and apply unique metadata settings to this folder. If inheritance is broken, use the radio buttons to enable a default product type.

Breadcrumb tab—See Creating SiteMap Breadcrumbs

  • Breadcrumbs—Lets you specify custom breadcrumb settings for this folder or inherit settings from the parent folder.

Site Alias tab—See Site Aliasing

  • Name—A URL to be used as an alias for the site. This tab and field combination only appears for Site folders.

Aliasing tab—See Creating User-Friendly URLs with Aliasing

  • Aliasing—Only appears if some form of aliasing is enabled. Enable the Manual Alias Required check box to force the user creating or updating content in the folder to add a manual alias (if none exists). Enable the Inherit parent configuration check box (disabled by default) if you want the folder to inherit the Manual Alias Required value from the parent folder.
Folder properties toolbar

Folder Properties Toolbar

The Folder Properties screen contains these toolbar buttons.

Editing folder properties

Editing Folder Properties

  1. Access the View Properties screen for the folder you want to edit, as described in Accessing the Folder Properties Screen.
  2. Click Edit. The folder’s Edit Properties screen appears.

  3. Make the necessary changes to the content folder’s properties. See Folder Properties Tabs and Fields.
  4. Click Update.