Specifying Content Type to Search

Near the top of the screen, check boxes let you determine the types of content to search.

• Content—HTML content, blogs entries, and XML Smart Form field values
• Forms—HTML forms
• Assets—Content that is neither HTML nor XML, such as Office documents and managed files. See Also: Working with Assets in the Document Management System
• Include Archived—Content, forms and assets that were archived using the Archive and remove from site or Archive and remain on Site option.

Specifying a Search Word or Phrase

In the Search Text field, enter one or more words that you want to find within content, forms, and assets. Entering text here is optional. That is, you can use the other fields to find content.

If you enter several terms, specify a logical relationship among them in the pulldown below the Search Text field.

 

• All the words—all words in the search field. All Words is an “and” function. The search returns only content that has the words content and management and system. The words can be in any order within the file.
• Any of the words—any word in the search field. Any of the words is almost the opposite of All the words. It is an “or” function. When you select this option, the search returns all files that have at least one of the words entered in the search text field; it returns content with the word content or management or system.
• Exact Phrase—all words in the order specified in the search field. Exact Phrase returns content that have words in the order specified in the search text field. A better example would be to search for a phrase, such as "Content Management Solution."
• Content ID—the submitted ID number. You can find content by its ID number. To do so, select Content ID from the pulldown below the Search Text field. Then, enter the ID number in the Search Text field and click Search.
  

  

Additional Search Criteria

• Title—The title of the content. You can enter a partial word. For example, entering Part yields the following results.
  • Multi-Hospital Nurse Executive Participation
  • Ektron Partners and Customers

  You can enter more than one word or phrase as long as they are in the correct sequence. The Search Text field also searches a content's title.

• Comments—The content’s comments, which can be inserted via the Comment tab.

  NOTE: If you enter multiple terms into the Comments field, they must be in the order in which they appear in the content's comments.

• Date Created—The file’s creation date. You can enter a single date or a range of dates. The search returns content with that creation date that satisfy the other criteria.
• Date Modified—The last date when the file was modified. You can enter a single date or a range of dates. The search returns items with that edit date that satisfy the other criteria.
• Last Editor’s Last Name—The last name (surname) of the user who most recently changed the content. This is taken from the Last Name field on the User Information screen. The search returns items last edited by that user that satisfy the other criteria.
• Status—The content status. See Also: Content Statuses

  NOTE: Search results display only the most recently-published version. Also,content that has never been approved does not appear.

Information on the Advanced Search Results Screen

• Content Title—The title of the content item
• Last Edit Date—The most recent date on which content was edited. If it was never edited, its creation date appears.
• Folder name—The folder that contains the content
• Language—The locale id value of the content’s language.
• Status—A one-character abbreviation of the content item’s status. See Also: Content Statuses