Distributing SharePoint Content to Folders

Using this tool, Ektron’s customers can take advantage of SharePoint’s collaborative workspace to create documents. These documents can be delivered to a public facing Web site, corporate intranet, or extranet enabled with all the latest search, navigation, Web 2.0 and social networking functionality provided by Ektron. Ektron supports the distribution of SharePoint content to any Ektron folder. For example, your Marketing Department uses Microsoft SharePoint to create and edit content. After completing a press release, they use the Publish to Ektron CMS menu option to copy it from SharePoint to an Ektron content folder. When there, the document can pass through an approval chain or be published immediately.

NOTE: Only Microsoft SharePoint 2007 is supported.

To enable Ektron's SharePoint Connector in Microsoft SharePoint, copy the SharePoint_To_CMS.exe file from C:\Program Files\Ektron\CMS400v8x\Utilities to your SharePoint server and follow the dialog.

If you successfully log in during Step 1 of the Publish To Ektron process, then get a Please Login message in Step 2, make sure your Web browser is configured to accept cookies from the Ektron server. For example, if your Sharepoint server is on sharepoint.company.com, and Ektron is on cms.company.com, your Web browser must allow cookies from cms.company.com.

If cookies are being blocked, a stop sign symbol appears at the bottom of Internet Explorer.

  1. Navigate to a content item.
  2. Click the drop-down arrow next to its title. A menu appears with Publish to Ektron CMS.
  3. Click this option to start a wizard that guides you through publishing the content to your Ektron site.

After SharePoint content is distributed to Ektron the first time, the original content is permanently linked to the destination content. You cannot break the link. If you want to revise the content, edit it in SharePoint and select Publish to Ektron CMS and confirm replacing the document in the destination folder. You cannot select another folder. However, if you delete the content in Ektron, you can select a new folder when you republish the SharePoint content.

NOTE: If you delete the destination content, you cannot access history revisions of the content in Ektron.

When you choose the Publish to Ektron CMS menu option, it checks to see if you can log into Ektron using Active Directory. If so, you are logged in. If not, you are prompted for your username and password. You must have Add, Delete, and Restore Content permissions. Only folders for which you have these permissions appear on the folder selection screen.