Access Rights for Different Functions

Permissions for Functions

Edit mode in EPiServer CMS has several functions that allow you to limit the access for certain people or groups. The following functions can be access protected.

The All functions available in the EPiServer CMS 5 HTML Editor function only applies if you are using the EPiServer CMS 5 Editor and not the TinyMCE HTML Editor. Refer to the user documentation for EPiServer CMS 5 for further information about this.

Detailed error messages for troubleshooting provides one or more groups/individuals with access to detailed error messages. In System Settings, it is possible to activate a function that provides visitors with a form to fill in whenever there is a technical error on the website. By changing the access rights here, you can specify who should receive these forms.

View and publish pages from Microsoft Office Add-in makes it possible for one or more users/groups to publish pages from Microsoft Office. This function requires that an add-in program is installed on the computer being used. Read more about this in the Editor's Manual.

Allow advanced upload of files using for example drag-and-drop makes it possible to allow a group or individual to use advanced uploading. This means, for example, that an editor can upload several files at a time by dragging and dropping files from Windows Explorer to the EPiServer CMS file manager.

Allow the user to act as a web service user allows users to act as a web service user.

Allow users to move data /pages between page providers

Adding/Modifying Permissions to a Function for a Group or User

1. Select Modify for the function you want to modify.
2. Existing groups or users with access appear in a list
3. Select Add Users/Groups if you want to give users or groups access to this function.
4. The groups and persons in the system appear in the window that opens. Double-click on the name to add the group or user.
5. Select OK.
6. The group or user appears in the list with its check box selected. This means that the group or user has access to this function.
7. Select Save.

Delete Permissions to a Function for a Group or User

1. Select Edit for the function you want to modify.
2. Existing groups or users with access appear in a list
3. Select the check box of the group or user for which you want to remove access. The check box is then cleared and the tick in the box disappears.
4. Select Save.

Access Rights for Page Types

It is also possible to set access rights for page types, making it impossible for certain users or groups to create pages based on a certain page type. This may be useful if, for example, not all groups should be able to create news items on the website. Read more about this in "Working With Page Types".

Access Level for Languages

When new languages are added, they automatically receive an access level so that the group Everyone can work with the language. Users that do not have access levels for a language will not have the language available in the drop-down list in the Structure tab and will not be able to edit pages in that languageRead more about this in "Change the Access Level for a Language"