Managing form submissions

This section describes how to view, export and delete form submissions.

Viewing form submissions

To view form submissions, open a form and select Form submissions from the Select View menu, or from the form's context menu in the Forms gadget. 

The Form submissions view appears with data submitted from the form.

The displayed columns in the Form submissions view depend on which form elements the form contains. You can click on each column header to sort the information. If the form data is encrypted, you can only sort on columns containing text, not numerical values.

Searching in form submissions

You can use the search functionality in the Form submissions view to find submitted data from a specific time period, or from a specific visitor based on, for example, name or email address etc. Use the different search criteria and click Search or press Enter.

Property	Description
Full-text field	Use this field to perform a text search in the form submissions. You can combine this text search with the other search criteria.
drop-down list	Use the drop-down list to search in only one of the columns. If no column is selected in the drop-down list, all columns are searched.
From date and To date	Specify a From date and To date to show form submissions for that time period.
Finalized Only	This option can be used for multi-step forms. Select Finalized Only and click Search to show data from finalized forms only. If you leave this unselected, you will see form submissions from users who have abandoned the form before all steps were finalized. Note: If your system is set up to encrypt form submissions, only finalized forms are saved.

Exporting form submissions

Open the form submissions view and select the form submissions you want to export. You can select all submitted records or individual records. Click Export and select one of the available file formats to export to:

Deleting form submissions

Open the form submissions view and select the form submissions you want to delete. You can select all submitted records or multiple individual records. Click Delete.